Mileage Calculator · Practical guide
Mileage Reimbursement Calculator Per Mile
Multiply your business miles by the per-mile rate — 100 miles at $0.67 means $67 back.
At a glance
How Per-Mile Reimbursement Works
Employers reimburse personal-vehicle business driving at a fixed cents-per-mile rate, most commonly the IRS standard rate of $0.67 per mile (2024). Your reimbursement is simply miles x rate: a 100-mile client visit earns $67.00, and a 50-mile round trip earns $33.50.
Interactive tool
Mileage Calculator
Enter your own values, then compare the result with the examples below.
Results
Reimbursement Amounts by Trip Size
| Miles Driven | Reimbursement at $0.67/Mile |
|---|---|
| 25 miles | $16.75 |
| 50 miles | $33.50 |
| 100 miles | $67.00 |
| 300 miles | $201.00 |
| 1,000 miles | $670.00 |
Is the Reimbursement Taxable?
Reimbursements at or below the IRS standard rate are generally not taxable income, provided you document the miles. If your employer pays above the standard rate, only the excess counts as wages.
When the Rate Should Differ
Some employers set their own rate, and the IRS updates its figure annually — enter whatever rate applies in the calculator above. Adding your vehicle's MPG and the local fuel price also shows whether the per-mile rate actually covers your driving costs, since the standard rate is meant to cover fuel, wear, insurance, and depreciation combined — not just the gas you burn on the trip.
Frequently Asked Questions
Can my employer pay less than the IRS rate?
Yes — the IRS rate is a tax guideline, not a legal minimum in most states. Any unreimbursed gap is generally not deductible for W-2 employees under current federal law.
Does reimbursement cover tolls and parking?
Usually those are reimbursed separately with receipts, since the per-mile rate is designed around the cost of operating the vehicle itself.
How is the IRS per-mile rate determined?
The IRS studies annual fixed and variable costs of operating a car — fuel, insurance, depreciation, maintenance — and publishes an updated rate each year.
Should I log miles for reimbursement?
Yes. Most employers require a log with date, destination, miles, and business purpose, and it keeps the payment tax-free under an accountable plan.